By-Laws
Fayetteville Browns Midget Football, Incorporated
By-Laws
Updates as of January 11, 2007
Article I
Section 1 Fayetteville Midget Football, Incorporated, aka FMFI, aka The Fayetteville Browns or aka The Browns, is incorporated under the Non-Profit Corporation Laws of the Commonwealth of Pennsylvania and is formed to promote strength of character and the spirit of fairness among youth in the community, exclusively for charitable and educational purposes within the meaning of Section 501© (3) of the Internal Revenue Code. (Refer to Articles of Incorporation on file with the Commonwealth of Pennsylvania for information regarding Incorporation Articles.)
Section 2 FMFI is to be operated as a public undertaking for the benefit of the residents of the community. The assets of FMFI will be used exclusively for the training of the youth for the purpose of improving and developing their capabilities in amateur athletics.
Section 3 In the event of dissolution, the assets of the FMFI will be turned over to the Fayetteville Athletics Association, which is a non-profit organization. If the Fayetteville Athletics Association is no longer in existence, in the event of dissolution, the assets will be turned over to one or more recognized charitable organizations that benefit children.
Section 4 FMFI is open to any resident of the community, without regard to gender, race and religion, social or economic status.
Section 5 No director or officer of FMFI shall use their involvement with FMFI as a means of furthering any personal, political or other aspirations; nor shall the FMFI, as a whole, take part in any movement not in keeping with Article I, Section 1.
Article II
Section 1 The assets and the affairs of the FMFI shall be managed by the Board of Directors. Each board member shall be elected for a two-year term.
Section 2 Every two years, new board members shall be elected to replace the board members whose terms currently expire. The members of FMFI will elect new board members. Members of FMFI are those adults 18 years of age or older who are the parent or legal guardian of a child eligible to participate, current board members or FMFI coaches. Those eligible to be nominated to the Board are adults 18 years of age or older who have a qualified interest in FMFI, regardless of being a parent or legal guardian of a child eligible to participate. Nominations will take place in December and elections take place the first meeting in January. Board members elected by a majority vote will assume the position following this meeting. Existing board members will be available to new members for consultation purposes for a period of 30 days.
Section 3 If a position becomes vacant during the year, due to resignation or dismissal, remaining board members may elect to fill the vacant position. If the board decides to fill this vacant position, then only those members currently on the Board make vote to fill this position. If the board doesn’t vote to fill the position, the President may take actions as necessary to assure that the positions’ duties are fulfilled.
Section 4 The Board may dismiss any Director by a 2/3-majority vote, if their actions are deemed detrimental to FMFI.
Section 5 During elections is the only time the President may vote. All other items the Board decides will be voted on amongst the current board members. If there is a tie, a revote will occur, then the President will have the ability to vote. All amendments must pass by a 2/3-majority vote of all attending board members.
Section 6 All board members will attend meetings held the second Thursday of each month at a predestinated location. It is encouraged that all board members attend all meetings. Dismissal may occur with more than 2 unexcused absences per year. Meeting dates can, and will be changed due to unforeseen circumstances or other FMFI activities that may necessitate the alteration of meeting dates.
Article III
Section 1 The “Board of Directors” of FMFI shall consist of a President, Vice President, Treasurer, Secretary, Business Manager, Communication Director, Concessions Director, Equipment Manager and a Member At Large. No person shall hold more than one Board position at a time.
Section 2 The President will determine when meetings are to be held and whether they are open or closed. The President will make an agenda or items to be discussed at the meeting. The President shall have the general and active management of all activities of FMFI, including supervision of all board members assuring that board members properly perform duties. The President or person appointed by the President shall count all funds with the Treasurer and Business Manager. The President will appoint a member of the Board to be the liaison to the Fayetteville Athletics Association and the Fayetteville Fire Company if needed.
Section 3 The Vice President shall be vested with all powers to perform the duties of the President in their absence. The Vice President will be in charge of all committees and report to the Board and President as required.
Section 4 The Treasurer will be required to be bonded. The Treasurer shall keep an accurate account of receipts and disbursements in the books belonging to the FMFI. They shall deposit and disburse funds of FMFI as directed by the Board, talking the proper vouchers for disbursements. The Treasurer shall render to the President and Board an accounting of all transaction on a monthly basis. The financial condition of FMFI shall be presented at all regular meetings of the Board, to include all receipts, disbursements, deposits, bankbook and ledger. The President approval of the information presented will be required at each meeting, indicated by the President’s initials or signature.
Section 5 The Secretary shall report all proceedings of the Board. The Secretary shall perform such other duties as required by the Board. In the absence of the Secretary a person appointed for that purpose at the meeting would record the proceedings.
Section 6 The Business Manager shall count all funds with the President and Treasurer. The Business Manger will also be responsible for checks and balances of FMFI’s bankbook, ledger, disbursements and deposits to be presented at FMFI’s monthly meeting. The Business Manager’s signature shall be required on all disbursements as well as the Treasurer’s signature. The Business Manager will oversee over all fundraising activities done through the Fund Raising Committee.
Section 7 The Communications Director keeps a good flow of communication between parents, coaches, board members and all participating children in FMFI. Grievances and complaints from any person in the FMFI will be address by the Communications Director.
Section 8 The Concessions Director shall be responsible for all concession activities including ordering of supplies (to be approved by the Board) and organization of the concession stand. The Concessions Director will also be responsible for overseeing the Concessions Committee.
Section 9 The Equipment Manager shall be responsible for the overall equipment, inventory, and upkeep of equipment and the equipment room.
Section 10 The Member At Large shall be a voting member of the Board who has an interest in the well-being of the FMFI.
Section 11 All board positions will follow the job descriptions outlined and distributed to them upon election of said position.
Article IV
Section 1 The Board of Directors have been elected and will be members until their term expires, they resign or are dismissed for actions detrimental to FMFI.
Section 2 Reasons for dismissal include, but are not limited to, three unexcused absences from meetings during the year or general disregard for the ideals and purposes of FMFI.
Section 3 The Board will approve all fundraising projects to support FMFI.
Section 4 The President will attend all KYFL meetings. If the President is unable to attend, the Vice President, another board member or assigned representative may attend in their place.
Section 5 Complaints and general disregard for the rules, ideals, purposes, policies and programs by players, the public and board members must be presented to the Communications Director.
Article V
Section 1 All equipment and informs are the property of FMFI.
Section 2 The Board will determine the registration dates each year. The President will determine if a child is eligible to participate if they are not registered by the parent’s meeting. Please reference the KYFL’s By-Laws, Football Players and Rosters, Number 5.
Section 3 The President, prior to the parents’ meeting, must be presented with any rules and regulations the coaches and advisors have for participants for approval. The Board, prior to each year’s registration date, must approve registration packets. These registration packets must comply will any and all KYFL By-Laws.
Section 4 It is the responsibility of the coaches/advisors to cancel practice when a danger of lightening or heavy rain is present. It is the responsibility of the parents to be at the field for possible pick-up when this danger is present. It is the Head Coaches responsibility to make sure all players and participants are notified of a cancellation.
Section 5 It is the responsibility of the Presidents of the teams participating to cancel games when there is a danger of lightening or heavy rain is present.
Section 6 As stated in the KYFL By-Laws, there are no more than four practices a week and each one is no longer than two hours in length. These hours include practice and game times. These practices will be scheduled as determined by their coach or advisor usually consisting of no more than two or three days of practice when school commences.
Section 7 Any coach, advisor, player, cheerleader or parent who conducts themselves in an unsportsman-like manner which would reflect discredit to this program while participating in any competition/function may be removed from further participation.
Section 8 For violation, person/persons involved shall be suspended at the discretion of the FMFI. Independent violators will be penalized for their actions. Such penalties could lead to the removal from further participation with the FMFI.
Article VI
Section 1 Additions or changes to these By-Laws may be made by a majority vote of the Board every two years only. Exceptions would be only if the changes are necessary to comply with KYFL By-Laws. Updates must be available to parents and the public for a minimum of 30 days prior to being voted on. Notification of 30 days is based upon the publications in the local newspaper. The Board is the only ones available to vote on the By-Laws, after all issues are discussed and reviewed by the public, participants and parents.
Section 2 FMFI will abide by the rules and By-Laws of the KYFL of which it is a member. These By-Laws are in addition to KYFL’s By-Laws and FMFI’s Articles of Incorporation as amended January 13, 1988.
Section 3 Amendments to the KYFL By-Laws will take precedent over FMFI until such time as our By-Laws are amended.
Article VII
Section 1 All parents will attend a mandatory orientation meeting with their coaches prior to the beginning of practice. If the parents have not signed that they have had orientation and received all necessary information their child will not be permitted to participate until it is done.
Section 2 As the FMFI is a non-profit organization; it is vital that ALL families participate in fundraising and volunteer work. Parents who choose not to do fundraising will be expected to give a pre-determined donation. Parents must also volunteer to assist at home games. Parents who fail to assist during home games will not receive a refund of the $50 deposit that was made during registration.
